Procedures for the kickoff meeting and approval of the project management plan.
Project management plan must receive a formal approval by :
- Management
- Sponsor
- Project team
- Other stakeholders
Not that, these approvals must be acquire formally from the
stakeholders. This can be a signature on the project management plan, written
approval through email, or approval through a software tool used by the
company.
What is a kick-off meeting?
Kick-off meeting is meeting all parties just before project
execution starts.
The project management plan will then begin to be executed during the executing phase once it has been completed and approved by all stakeholders. To do this, the project manager will plan a project kick-off meeting and invite the client, seller, project team, sponsor, and other project stakeholders.
Generally, kick-off meeting have the highest numbers of
project participants than the other meeting in the project.
Higher level project information is presented at the kick-off meeting. Project milestones are stated, along with the project's objectives and major outputs that will be produced throughout.
Making sure everyone is on the same page is the major goal of the kick-off meeting. Because of the fact that the approved management plan will be put into action to accomplish the project ’s objectives, everyone involved in the process should be aware of these objectives and how the project team will work to achieve them.