Monitoring & Controlling Process Group
Activities
Monitoring & controlling process
group activities help to keep project on track. These process activities
check whether the project going on as planned and whether are any deviations
from baseline.
Monitoring & controlling process group activities
includes:
- Take action to control the project.
Necessary steps, control point and actions are taken to
monitor & control the project. These actions provide if the project is
deviated from the planned baseline.
- Measure performance.
In order to check whether the project is going well,
performance must be measured. For example, performance of project will be given
indication whether the planned budget will be sufficient to complete the
project. Schedule performance of the project will give indication whether the
planned schedule and dates can be reached.
- Determine variances and if they warrant a change request.
If there are a lot of variances in baseline, for example if
it is expected that the project duration will exceed the plan duration by 30%
then regarding action must be taken to meet the project targets.
- Influence the factors that cause changes.
Changes is inevitable in a project but prevent action can be
taken to influence the factor that is cause changes. For example, detailed
scope and requirement clarification with the customer will reduced the changes
that will be coming from the customer.
- Request changes.
If there is a deviation from the plan values, then a change
can be requested to meet the plan value again.
- Perform integrated change control.
Changes in a project must be implemented in integrated
manner because a small change in one aspect of a project might impact overall
the project. Perform integrated change control evaluated the changes and it is
impacts in a project then a proper change implementation is planned to minimize
the risk of changes.
- Approved or reject changes.
Changes are evaluated by the change control board and if
this board reject the change, it will not be implemented. If a change is
approved, project plan revision must be done, and change should be implemented
properly.
- Inform stakeholder of approved changes.
If decision of a change control board is approving the
change, this must be communicated to stakeholders because the pervious plan,
scope and targets are changed, and stakeholders must be notified about these
changes.
- Mange configuration.
Configuration of a project describe the properly working
combination of different modules or parts. In order to sure healthy project
progression, configuration is managed.
- Create forecasts.
Monitoring & controlling process group activities create
forecasts in what would be the budget of the project on completion, what would
be the end date of the project, etc.. These forecasts help to see how far the
project is from its target.
- Cain acceptance from customer.
Once the project deliverables are completed, they are
presented to the customer. If deliverables meet the requirements agreed with
the customer in beginning, the customer accept the project and closing phase
start.
- Perform quality control.
Quality control activity check the quality attributes of the
deliver outputs. For example, the product of the project might meet the budget
and schedule targets, but the quality requirements might not meet the customer
acceptance, in this case the project would be consider failed as well.
Therefor, quality control is important.
- Report on project performance.
Since forecasting and project performance is manage during
monitoring and controlling, report about project performance to relevancies
stakeholders send during this phase as well.
- Perform risk audits.
Risks may affect project; therefore, each anticipated risk
must be documented and risk response strategy for each risk must be plan in
case risk occurs.
- Manage reserves.
Reserves are planning to calculate cost of risks and
unexpected situations in projects. For example, if the project budget is 200000
$, a 15% reserve can be planning to accumulate impact of risks.
- Administer procurements.
Tools, equipment, or resources can be outsourcing from a
supplier during the project. Administration of these purchases outsourcing and
leasing activities are done during monitoring and controlling phase of a
project.