PMP Free Course- Project Business Case and Benefits Management Plan
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PMP Free Course- Project Business Case and Benefits Management Plan

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Project Business Case and Benefits Management Plan


Project business case and project benefits management plan are two business documents of a project. These two documents are preparing before a project starts.

- Project business case.

Project management activities and planning must be done based on project business case and project benefit management plan. Project manager must ensure that project management activities will be complied with project business case and project benefit plan.

Project sponsor is generally accountable for preparing and managing business case document because the ultimate owner of the business case which the reason for starting project is the project sponsor. Since sponsor is generally executive or high-level people, a different person might be preparing these documents on behave of the sponsor. However, accountable will be project sponsor at any case.

Project manager might be providing recommendations during business case preparation and updates.
Business case documents covers “why the project is initiated” and “benefits that will come with project”
For example, if the project is marketing project that will reach to the new respective audience of a company, the benefit of this project can be extended to the customer base of the company. These kinds of reasons why the project is initiating, and the benefit of the project covered in business case documents. Since the business case documents cover the reason of why the project is initiated and the expected benefits once the project is completed, management of the company evaluate these documents among other several business documents which are portfolio of the company. Based on evaluation of the business cases some projects might be cancelled because budget constraints of a project or because of more urgent projects must be executed first.

- the documents included in business case.

Business case including:

- Business needs documents.

Business needs documents covers what is the main reason for initiating the project. Business problems will be solved, or opportunity will be maximized with the project are describe in this section.
Stakeholders where effected with the project identify and listed in this part of business case document and high-level scope is described in this document.

- Analysis of the situation document.

This document cover identification of risk, satisfactory, root cause of the problems, and how this product will meet the organization strategy, goals, and objectives.

- Recommendations documents.

Recommendations documents covers constrains, assumptions, dependencies, etc.

- Evaluation document.

This part covers how the benefits will be deliver with the project will be measured. 



- Benefits management plan.

Benefits management plan defines the processes for creating, maximizing, and sustaining the benefits provided by a project.

Benefits management plan are describing how and when the expected benefits will be delivered throughout the project. It also provides approaches about how to measure benefits.

Benefits of a project can be the actions, behaviors, products, services, or results that provide value to the sponsoring organization.


- Benefits management plan covers:

- Target benefits.

Target benefit are tangible or intangible expected benefits of a project once it completed.

- Strategic alignment.

Covers how the project benefits align to the business strategy of the organization.
For example, if the company is aiming to reach 1 million dollars revenues by end of the year, if this project will help to reach to this goal this is mention in strategic alignment documents.

- Time frame for realizing benefits.

Is describe when each benefit will be delivered throughout the project. Some benefits will realize in shorter term, some will be realized in long term. Etc.

- Benefit owner.

Is accountable person for monitoring, reporting, and recording pf the benefits.

- Metrics.

Metrics describe how the benefits of the project will be measured throughout the project.

- Assumptions and risks.

Assumptions about the benefits and risks for a realize the benefits are also covers in benefits management plan.


Benefits management plan are created before the project initiating and updating throughout the project. Realize benefits, changing risks or benefit owner, etc., need to be updated in benefits management plan.















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