PMP prep exam free online course Introduction &the environment in which project operate - stakeholders
We will complete Introduction &
the environment in which project operate section. In the previous modules (Introduction & the environment in
which project operate - part 1) and (PMP prep exam free online course -Introduction &the environment in which project operate - part 2) we
took:
1- Project.
2- Operational Work.
3- Project Management.
4- Program.
5- Portfolio.
6- Project Management Office (PMO).
7- Objective.
8- Constraints
In this module we will take:
9- Stakeholders
-Stakeholders.
Stakeholders are people whose
interests may be positively or negatively impacted by the project.
So, anybody who can have benefit or
who may be distracted by outcomes over project are classified as stockholder.
Stakeholders includes all members of
the project team. Because as they direct contribute of the project they are
directly affected from a project.
Identify stakeholders, understanding
their relative degree of influence on a project, and balancing their demands,
needs and expectations are critical to success of the project.
For example, let us consider a
factory construction they expected to produce water and air population in a
city. This will big resistance from residence of a city there might be even
protest and action from the city management to stop the project.
Therefor, stakeholder management is
very important and aspect in project management.
The below figure illustrate the
project team, sponsor and other organization or people they can be stakeholders
of a project.
As you see project team is in a
circle, the stakeholders in a project team are internal stakeholders and other
stakeholders in a grey area are external stakeholders.
For example, portfolio manager, program manager, project management office, operation management, functional managers, sellers, business partners, customers and users are all external stakeholders of the project.
For example, portfolio manager, program manager, project management office, operation management, functional managers, sellers, business partners, customers and users are all external stakeholders of the project.
Sponsor is in intersection of
internal and external of stakeholder area because sponsor is the spoke person
of the project and support the project financially. Also, protect the project
from the external risks.
- Project Governance
Project governance provides the
project manager team with structure, processes, decision-making models, and
tools for managing the project.
Briefly, project governance give all
necessary thing to project manager to manage a project.
For example, how to control budget,
how to control schedule, etc. or all to find in processes including in a
project governance.
Project governance involves
stakeholders, documented processes, standard, responsibilities and authorities.
Project governance as a whole package
asset in reaching project success.
- Project Team.
Project manager and the group of
individuals who perform the project work is call the project team.
Note that a contributor cannot
considered as a project team member.
For example, the sponsor support the
project financial but he is not a member of a project team actually in order to
be considered in a project team, team member must be assigned to a project
activity and perform the work effectively.
Project manager is the leader of the
team and his authority is over the project members because project manager is
automatic accountable of a project success. Therefore, he should be able to
direct project team members and to do this he should have the highest authority
within the team.